OFFICE ADMINISTRATOR

We are seeking a highly motivated and experienced Office Administrator with exceptional communication and computer skills with keen attention to detail to join our team. As our Office Administrator, you will work closely with colleagues and clients on administrative tasks and your positive and goal-oriented mindset is the key to success!

You will be responsible for answering phone calls and emails, scanning documents, managing bookings, preparing invoices, using cloud-based tools like Google Drive, Box, OneDrive, QuickBooks, and DocuSign, and more.

If you feel that you would excel in this role and would like to work with a team of friendly and dynamic individuals, we would love to hear from you. Apply now!

PLEASE NOTE – this is a temporary position filling in for maternity leave.

JOB DETAILS: • Hourly Wage = $19-$24 depending on experience. • Hours = 40hrs/wk • Start Date = July 1st, 2024 • Location = Office is located in Poplar Ridge (between Red Deer and Sylvan Lake)

SKILLS/REQUIREMENTS: • Minimum 3yrs Experience in an Office Administrator Role • Ability to Commute to Office on Daily Basis (located 5min West of Red Deer) • High Level of Attention to Detail • Positive Attitude, Highly Organized, and Goal-Oriented • Ability to Maintain Professionalism and Confidentiality • Strong Written and Verbal Communication Skills • Strong Computer Skills (Windows 10 OS) • Ability to Type 60wpm Without Looking at Keyboard • Proficiency with Various Computer Programs (Microsoft Office using spreadsheets and word processor, Adobe Acrobat) • Proficiency with Cloud-Storage Tools (Google Drive, Box, OneDrive, or similar) • Proficiency with Cloud-Based Tools (QuickBooks, DocuSign, CRM, Timesheets) • Experience with managing Payroll Processing. This includes reviewing timesheets (ie: Clockshark Timesheet management system), updating the Payroll Workbook (google Drive Spreadsheets) and processing payroll (i.e.: Ceridian Payroll System).

JOB DUTIES: • Answer phone calls and emails from clients and colleagues • Scan Documents and Store Both Physical and Electronic Copies Accordingly • Process HR Documents for New and Returning Staff • Manage Accounts Payable/Receivable (Prepare Invoices, Monitor Mailbox, Deposit Cheques) • Update and Monitor Event Bookings Status (Ensure Client Paperwork is Signed, Payment Status is up to date) • Audit Timesheets and Prepare Payroll • Prepare Month-end Paperwork for Bookkeeper (process expense reports, audit receipts, etc.) • Keep office supplies stocked and run miscellaneous errands • Properly Handle Sensitive/Confidential Information

Send CV to admin@freshairmedia.ca